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JOBS AT DEPARTMENT OF SMALL BUSINESS DEVELOPMENT

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SUMMARY OF JOB POSTS LISTED

Department of Small Business Development – Personal Assistant Vacancy (Apply by 20 March 2026)

The Department of Small Business Development (DSBD) has announced a vacancy for a Personal Assistant position based in Pretoria. This role offers an opportunity to provide executive administrative support within a government department responsible for promoting and developing small businesses across South Africa.

Qualified candidates with administrative experience and strong organizational skills are encouraged to apply before the closing date.

Job Details

  • Position: Personal Assistant

  • Reference Number: PA

  • Salary: R325,101 per annum

  • Location: Pretoria

  • Closing Date: 20 March 2026 at 16:00

Applications received after the deadline will not be considered.

Role Overview

The Personal Assistant will provide administrative and secretarial support to a Senior Manager within the department. The role involves managing communication, coordinating meetings, organizing travel arrangements, and maintaining the smooth daily operation of the office.

This position plays an important role in ensuring efficient workflow and professional handling of departmental communications and documentation.

Key Responsibilities

1. Office Administration

Serve as the first point of contact for the office by answering calls, managing correspondence, and directing inquiries appropriately.

2. Meeting and Documentation Management

Prepare meeting agendas, organize briefing documents, and ensure all electronic records and documentation are properly reviewed and prepared.

3. Diary and Schedule Coordination

Manage the Senior Manager’s calendar, schedule meetings, and ensure appointments are properly prioritized.

4. Travel and Logistics

Arrange travel bookings including flights, accommodation, and transport through approved travel management systems.

5. Stakeholder Communication

Coordinate communication between internal teams, external stakeholders, and senior leadership offices, ensuring timely handling of official correspondence.

6. Administrative and Financial Support

Provide assistance with administrative planning and budgeting processes, including preparing information required for departmental planning.

Minimum Requirements

Applicants must meet the following criteria:

  • Secretarial Diploma or equivalent qualification recognized by SAQA

  • Minimum of 3 years administrative experience, particularly supporting senior management or in office administration roles

Advantageous Qualifications

While not mandatory, the following may strengthen an application:

  • Bachelor’s Degree in Office Practice

  • Secretarial Studies

  • Business Administration

Skills and Competencies

The successful candidate should demonstrate:

  • Strong written and verbal communication skills

  • Excellent organizational and planning abilities

  • Confidentiality and professional integrity

  • Time management and coordination skills

  • Computer literacy, particularly MS Office and Microsoft Teams

  • Problem-solving and decision-support abilities

  • Knowledge of financial and procurement administration

  • Digital document management skills

Application Process

Interested applicants must submit their applications via email.

Required Documents

Applicants must include:

Supporting documents such as qualifications and identification will only be requested from shortlisted candidates.

Submission Details

Applications submitted without the correct reference number may not be considered.

Important Information

The Department of Small Business Development is committed to employment equity and diversity. Preference may be given to candidates whose appointment will enhance representativity in terms of race, gender, youth, and disability.

Shortlisted candidates may be required to undergo:

  • Personnel suitability checks

  • Practical assessments

  • Integrity and ethics assessments

If applicants do not receive feedback within one month after the closing date, they should consider their application unsuccessful.

About the Opportunity

Working at the Department of Small Business Development offers the opportunity to contribute to programs that support entrepreneurs and small enterprises across South Africa. The role also provides exposure to senior leadership operations and valuable experience within the public sector.

 

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